For rental & property managers
Bill the rent, chase the arrears and settle with owners — without the spreadsheet
Know which units are vacant, who has not paid and what you owe each owner, the moment you sign in. Then act on it from the same screen.
The change
From month-end scramble to a routine
How it usually runs today
- Rent invoices are raised one by one, or not at all
- Arrears are discovered when an owner complains
- Security deposits are a number someone remembers
- Owner statements take days of copy-paste each month
- Repairs are paid, but nobody recovers them from the owner
How it runs on BuilderOne
- One monthly billing run, with a preview before anything is issued
- Arrears by age on the landing page, every day
- Deposits held, applied and refunded as tracked documents
- Owner statements straight from the owner’s account
- Vendor bills marked owner-recoverable land on that owner’s statement
The rental cycle
From a signed tenancy to a settled owner
Tenants on one side, property owners on the other, and your management fee in the middle — all in one account.
Properties and owners
Set up buildings and units, and who owns what — including several owners sharing one property by percentage, with dates.
Tenancy
Create the agreement with rent, term and charges. Renew, amend or terminate it later without losing the history.
Security deposit
Record the deposit when it is received. It is held as a liability until you apply it or refund it, with an approval on the refund.
Deposit held in the ledgerMonthly billing
Run the month’s rent and service-charge invoices in one batch. You see exactly what will be issued — and what will be skipped — first.
Invoices post to the ledgerReceipts
Record payments against invoices and send the receipt on WhatsApp. Unpaid invoices age on the arrears view.
Owner account
Rent collected, your management fee and recoverable expenses build up on each owner’s account, by ownership share.
Owner payout
Submit the payout, have it approved, then pay. The statement the owner receives matches your books because it comes from them.
Payout posted to the ledger
What is covered
Everything a managed portfolio needs
Vacancy and occupancy
Occupancy by building, vacant units, and agreements ending in the coming months.
Management fees
Charge owners a fixed amount or a percentage of rent, with a separate rule for vacant months.
Vendor bills
Record repairs and services against a property and decide whether the owner or your company bears the cost.
Brokers
Track broker fees on lettings and pay them out.
Tenant statements
A statement per tenant across invoices, receipts and deposits — print or PDF.
Rental reports
Rent roll, tenant ageing, deposit register, owner ledger, agreement expiry and more.
Accounting included
Owner money is kept separate from your money
Rent you collect for an owner is not your income. BuilderOne records it that way: your management fee is your revenue, the rest is owed to the owner.
- Deposits as liabilities, not income
- Owner balances that reconcile to the ledger
- Receivables by tenant with ageing
- Posted by Finance from one queue, into the right period
Straight answers
Questions buyers ask us
Including the ones where the answer is “not today”.
Are rent invoices generated automatically every month?
You run the monthly billing batch — it is one action with a preview, not a background job. We do that deliberately: nothing is issued to tenants without someone looking at it first.
Is there a tenant or owner portal?
No. Statements and invoices are produced by your team and can be shared as PDF or over WhatsApp.
Can one property have several owners?
Yes. Ownership is recorded as percentage shares with effective dates, and rent is attributed to each owner accordingly.
Can we bring our history across from PBooksPro?
Yes. We plan your PBooksPro migration with you during setup — properties, parties, agreements and history.
Do you handle service charges for a building?
Yes. Service charges can be invoiced alongside rent, and there is a monthly service-charge fund view per building.
See BuilderOne running on a business like yours
A walkthrough of about half an hour with the team that builds it — on your kind of projects, units and billing, not a canned slideshow.
- Tell us what you run. Four fields — it takes under a minute.
- We get back to you to arrange a time that suits you.
- We walk through your workflow — sale, rent, site or books — in the real product.