PBooksPro is now BuilderOnesame company, same team, a much bigger product. What this means

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Procurement

A purchase that is requested, quoted, ordered, received and matched

Procurement takes a purchase from the request that starts it to the vendor bill that ends it, with a receipt in between. Because the supplier, the project and the cost category are the same records Construction uses, procurement spend lands on the project it was bought for.

Request accessHow the modules connect
Screens
8
Governed reports
3
Posting adapters
2
Lifecycle stage
Build

The flow

How the work runs

  1. RequestA purchase request captures the need and the project it belongs to.
  2. RFQSuppliers quote; responses are compared.
  3. OrderAn approved purchase order commits the spend.
  4. ReceiveA goods or service receipt records what actually arrived.
  5. BillThe vendor bill is matched against order and receipt.
  6. PayPayment settles the payable.

What it does

Procurement capabilities

Everything below is implemented and running. Nothing here is planned.

Suppliers and catalogue

A supplier record shared with Construction contractors and the platform contact model, plus an item and service catalogue so lines are chosen rather than typed.

Purchase requests

Demand is raised where it occurs and approved before it becomes a commitment.

RFQs

Requests go to suppliers for quotation and responses are compared against each other rather than in a mail thread.

Purchase orders

An approved order is the commitment of record — what was ordered, at what price, for which project.

Goods and service receipts

Receipt is a separate event from the order and the bill, which is what makes matching possible at all.

Vendor bills

The bill is matched against order and receipt before it is posted, then paid against the liability it created.

Accounting

How it reaches the ledger

Documents post through governed adapters — no export, no re-keying, and a closed accounting period refuses the posting.

  • Vendor bill accrual — the matched bill becomes a payable against the project
  • Vendor payment — settlement from a cash or bank account

Screens in this module

  • Suppliers
  • Item / Service Catalog
  • Purchase Requests
  • RFQs
  • Purchase Orders
  • GRN / Service Receipts
  • Vendor Bills
  • Reports

Works closely with

ConstructionContracts, contractor bills, progress billing, retention and site costs — priced against a budget and posted to the ledger.AccountingThe general ledger every other module posts into — chart of accounts, periods, fiscal years, reconciliation and financial statements.

See Procurement on your own numbers

Tell us how your business runs today. We will set up your company, switch on the modules you need and send your administrator an activation link.

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