Build
Contracts, bills, retention and site cost — against a budget.
- Construction
- Procurement
The platform
Ten modules, three seams, one system
Most ERPs are a set of programs that share a login. BuilderOne is one system because three things are shared all the way down: the parties you deal with, the project you attribute work to, and the ledger everything posts into. This page is how that works.
Seam one — the lifecycle
A property business is one long process
You build something, you sell or let it, you operate it, and all of that has to end up in the accounts. BuilderOne is organised along that process rather than along an org chart.
Build
Contracts, bills, retention and site cost — against a budget.
Sell
Units, bookings, agreements and instalments — through to cash.
Operate
Tenancies, recurring rent, deposits and owner settlements.
Account
One ledger, one chart, one period — fed by every module.
Report
Statements and registers, company-wide or project-scoped.
Sell
Units, bookings, agreements and instalments — through to cash.
- Project Selling
- CRM
Operate
Tenancies, recurring rent, deposits and owner settlements.
- Rental
- Fixed Assets
Account
One ledger, one chart, one period — fed by every module.
- Accounting
- HR & Payroll
Report
Statements and registers, company-wide or project-scoped.
- Accounting
- Investor Management
Seam two — the parties
Contacts belong to the platform, not to a module
Contacts and business parties sit in the platform core, above every module. So a firm you contract, buy from and pay is one record — and their balance with you is one number, not three that have to be reconciled.
A construction firm
one contact record
- ConstructionContractor on two contracts
- ProcurementSupplier with a purchase order
- AccountingOne payable balance
A person
one contact record
- CRMLead, then opportunity
- Project SellingCustomer on an instalment plan
- RentalTenant in another building
A property owner
one contact record
- RentalOwner of eleven units
- Project ManagementClient on a managed mandate
- InvestorCapital partner on a project
This is also what makes CRM worth having inside the ERP: a lead you win is already the customer who owes instalments, with no re-entry and no duplicate.
Seam three — the ledger
Nineteen adapters, one general ledger
Each operational document reaches Accounting through its own governed posting adapter. The adapter is what makes the posting a contract rather than a convention — it knows which accounts to use, which project to attribute, and it is refused if the period is closed.
Construction
- Contractor bill accrual
- Contractor payment
Procurement
- Vendor bill accrual
- Vendor payment
Project Selling
- Invoice accrual
- Receipt
Rental
- Rental invoice accrual
- Security deposit
- Owner payout accrual
- Owner payout
- Owner finance
HR & Payroll
- Payroll
- Payroll settlement
Fixed Assets
- Asset ledger
Investor Management
- Capital investment
- Profit allocation
- Investor payout
Project Management
- PM charge
- PM charge settlement
One general ledger
- Same chart of accounts
- Same accounting period — a closed period refuses the posting
- Same project dimension on every line
The project dimension is the quiet one
Every posting carries a project attribution, across every source. That single decision is what turns “did this project make money?” from a week of spreadsheet assembly into a report: profit and loss and balance sheet can both be scoped to one project, drawn from the same ledger as the company-wide statements — so they cannot disagree with them.
It is also what lets Investor Management distribute profit from a certified project profit rather than an estimate, and what lets Construction measure a contractor bill against the budget that governs it.
In the product
The same five stages, on screen
Contractor bills, priced against the contract
A bill arrives against a contract, not against a blank form. Retention comes off at the contract’s own rate, the outstanding advance is recovered on the agreed basis, and the budget is checked before it is certified.
- Retention held automatically and released as a separate approved event
- Advances recovered from subsequent bills without a manual calculation
- Budget checked at certification, so an overrun surfaces on the bill that causes it
Who owes what, from the ledger
Instalments are invoiced from the agreement’s plan and receipts are applied against them. The collections view is a read of the customer ledger — so it cannot disagree with the accounts.
- Instalment plans drawn from the signed selling agreement
- Transfers, reallocations and cancellations as first-class events, not manual credit notes
- Balances derived from the ledger rather than maintained alongside it
Rent that invoices itself
Recurring templates generate the period’s invoices from the tenancy agreements, with a preview before anything is issued and a run history afterwards. Deposits are held as a liability, never booked as income.
- Recurring billing runs previewed, then issued, then recorded
- Draft / Issued / Voided / Cancelled as distinct, auditable outcomes
- Owner settlements paid net of service charges, with a statement behind the figure
One ledger, nineteen sources
Every operational document reaches the same general ledger through its own governed posting adapter, carrying its project and checked against the open accounting period. There is no export step.
- Nineteen posting adapters across eight modules
- Project attribution on every posting, so project P&L is answerable from the ledger
- A closed period refuses a posting — which is what makes a reported number stable
app.builderone · /accounting/journals
63 governed reports, filtered to you
The Report Centre lists reports owned by the modules that publish them. It shows only what your permissions and your company’s entitlements allow, so nobody browses a catalogue of things they cannot open.
- Financial statements company-wide or scoped to one project
- Operational registers per module — property status, owner statement, depreciation, payroll
- Screen, PDF and CSV output from the same definition
app.builderone · /reporting
Every module
What you can switch on
Accounting and the platform core are permanent — they are the reason the rest works, and they are never switched off. Everything else is licensed per company.
Build
Run the project: contractors, contracts, budgets, bills and what everything actually cost.
Construction
Contracts, contractor bills, progress billing, retention and site costs — priced against a budget and posted to the ledger.
Procurement
Requests, RFQs, purchase orders, goods receipts and vendor bills — three-way matched before anything is paid.
Project Management
Run projects for someone else: management contracts, fee terms and charging cycles that bill and recognise on their own schedule.
Sell
Turn inventory into signed agreements, instalments and collected cash.
Project Selling
Unit inventory, reservations, bookings, agreements, instalment invoicing, receipts, transfers and the customer ledger.
CRM
Leads, opportunities and a configurable pipeline, over the same contact records the rest of the ERP uses.
Operate
Hold the asset: agreements, recurring billing, owners, tenants and depreciation.
Rental
Buildings and units, agreements, recurring rent invoicing, receipts, deposits, and owner settlements that account for themselves.
Fixed Assets
An asset register with categories, scheduled depreciation runs, disposals and disposal settlements — posting straight to the ledger.
Finance & People
The ledger, the people and the capital behind all of it.
Accounting
The general ledger every other module posts into — chart of accounts, periods, fiscal years, reconciliation and financial statements.
HR & Payroll
Employees, attendance, leave and a payroll run with statutory rules that posts and settles through the ledger.
Investor Management
Investor capital, project positions, transfers, profit distributions and payouts — in the system, on the ledger.
Scale
How much product this actually is
- 10
- modules, all implemented
- 19
- accounting posting adapters
- 63
- governed report definitions
- 120
- screens across the ERP
Counted from the product itself. The breakdown behind each figure is on Why BuilderOne.
See BuilderOne on your own numbers
Tell us what you build, sell or let. We will set up your company, switch on the modules you need and send your administrator an activation link.