PBooksPro is now BuilderOnesame company, same team, a much bigger product. What this means

BuilderOne
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Rental

Rent that invoices itself and owners who get a statement, not a spreadsheet

Rental manages let property end to end: the building and its units, the agreements over them, the recurring invoices those agreements generate, the receipts against them, the deposits held, and the settlement owed to the owner once service charges and costs are taken out.

Request accessHow the modules connect
Screens
13
Governed reports
13
Posting adapters
5
Lifecycle stage
Operate

Rental in the product

The Rental module: occupancy across the portfolio, active agreements, rent invoiced and collected, arrears bucketed by age, owner payouts, security deposits held, and occupancy by building.
A real BuilderOne screen. Demo data throughout.

The flow

How the work runs

  1. PropertyBuildings and units, with owners recorded against them.
  2. AgreeA tenancy agreement fixes term, rent and parties.
  3. BillRecurring templates generate the period’s invoices.
  4. CollectReceipts are applied; deposits are held separately.
  5. CostVendor bills and service charges accrue against the property.
  6. SettleThe owner is paid the net, with a statement behind it.

What it does

Rental capabilities

Everything below is implemented and running. Nothing here is planned.

Buildings, units and availability

Property structure with a real occupancy model: availability is answered for a period, by overlap against existing agreements, rather than by a status flag that drifts.

Agreements

The tenancy is the contract of record — term, rent, escalation, the parties on it — and it drives the billing rather than being referenced by it.

Recurring billing

Templates generate the period’s invoices on schedule, with a preview before anything is issued and a run history afterwards.

Invoices and receipts

Rent invoices move Draft → Issued, with void and cancel as distinct outcomes. Receipts are applied against them.

Security deposits

A deposit is a liability the ledger carries for the tenant’s money, held and returned as its own posting — not revenue that happens to be repaid later.

Owners, tenants and brokers

Three party roles with three different account positions. The owner account is derived from what has actually happened, not stored and hoped to be right.

Owner service charges and settlements

Service charges and costs accrue against the owner, then the settlement pays the net — with a statement showing how the number was reached.

Vendor bills against property

Maintenance and property costs are billed against the building or unit that incurred them, so an owner statement reflects the real cost of the asset.

Accounting

How it reaches the ledger

Documents post through governed adapters — no export, no re-keying, and a closed accounting period refuses the posting.

  • Rental invoice accrual — the rent invoice becomes a receivable, cleared by the shared receipt posting
  • Rental security deposit — the deposit held as a liability, not as income
  • Owner payout accrual — what the owner is owed, net of charges
  • Owner payout — settlement of that liability
  • Rental owner finance — the owner-side finance postings behind the statement

Screens in this module

  • Properties (buildings & units)
  • Property Status Report
  • Parties
  • Agreements
  • Recurring Billing
  • Invoices
  • Receipts
  • Receive from Owner
  • Owner Operations
  • Tenant Operations
  • Broker Operations
  • Vendors
  • Reports & Analytics

Works closely with

AccountingThe general ledger every other module posts into — chart of accounts, periods, fiscal years, reconciliation and financial statements.Fixed AssetsAn asset register with categories, scheduled depreciation runs, disposals and disposal settlements — posting straight to the ledger.

See Rental on your own numbers

Tell us how your business runs today. We will set up your company, switch on the modules you need and send your administrator an activation link.

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